Virtual Assistant
LEGAL DISCLAIMER: I am not an attorney or financial advisor and therefore, by law, I cannot explain or interpret the contents of any document for you, instruct you on how to complete a document or how to structure your assets. By doing so I would be engaging in the unauthorized practice of law; and could face legal penalties that include the possibility of incarceration. Any questions you have regarding your legal documents and financial assets should be addressed to legal counsel or a financial manager.
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End Paper Clutter!
How many of us have purchased books or searched online to find out how to build and maintain a filing system? Buying a book or reading articles in magazines or online do not magically build and organize files. Let Kosak Consulting take away the stress of setting up a filing system to keep and organize your monthly statements, medical records, insurance papers and vital records.
Let Us Build and Maintain a Filing System Specific to Your Needs
- Set up initial filing system (filing supplies of one plastic file bin, folders and tabs included
- Collect all records from client
- Sort through, reduce and file papers
- Categorize documents
- Segregate crucial documents
- Provide clear and concise tips to client to easily maintain their own system
- Review systems quarterly, every 6-months or annually
- Provide maintenance visits (3-hour session to clear any papers, file, readjust or tweak system)
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Hunting and Gathering
This service is helpful to those who may be involved in a financial audit, legal dispute, or major life event. In the hunting and gathering service all documentation needed for a specific event is gathered and organized.
Individuals who may be faced with a financial audit, divorce, loss of a loved one or medical malpractice/personal liability lawsuit will want to utilize this service.
NOTE 1: In the event the client is involved in a legal matter, Kosak Consulting may need to contact a third party, such as your attorney, for clarification as to what documentation is needed for your case.
NOTE 2: Any documents given to Kosak Consulting which are unrelated to the specified event will be returned to client unfiled and uncategorized.
Overwhelmed and Needing Paperwork Organized ASAP?
- Collecting all documents pertinent to an audit, lawsuit or life event from the client
- Categorize the documentation retrieved
- Chronologically organize each category
- File and label documents in folders
- Provide a detailed listing of each category and the documents within each category
- Return documents to client
Life Happens, Then What?
To quote Dawn Pruchniak, sometimes the best gift is your last gift. When the author of this #1 best seller lost her husband unexpectedly, she was forced to wade through the volumes of "stuff" in their lives: assets, liabilities, insurance, vehicles, stocks, bonds, powers of attorney, wills, beneficiaries, custody of children, final wishes...
No one wants to think or talk about these things. However, the best time to talk about this is before anything happens.
Some of us have taken steps in saving for education, retirement, and the proverbial rainy. We may have even had the necessary legal documents drawn by an attorney outlining our last wishes, power of attorney and living trust. However, very few take the next step and gather information together which will enable our loved ones to carry on without us.
Kosak Consulting will conduct several interviews with client to obtain information needed to assemble a binder. The binder contents include information regarding the client's various accounts and where documentation will be located. The location of the binder and documentation inventory should be shared between spouses and/or a trusted friend or family member.
Why don't people take this step in the process of providing for loved ones? Because it feels insurmountable. As you will see from the outline below, this is an incredibly detailed and time-consuming project.
Our goal is to assist the client in preparing a detailed listing of their personal affairs by breaking the project down into manageable pieces and gathering the documentation needed so it is accessible to the client and the people they designate to handle their affairs.
NOTE 1: If a client is unmarried, it is recommended that they discuss with a loved one the possibility of being present during the interviewing process so the client feels comfortable sharing the information needed to compile this binder.
NOTE 2: The service provided by Kosak Consulting does not replace the need for individuals to retain legal services who provide the drafting of wills, powers of attorney, and trusts. Ideally, individuals utilizing this service have already had discussions concerning their personal affairs and are in the process or have had their legal documents drafted.
NOTE 3: Prior to the initial interview and each meeting the client will be provided with a list of information and/or documentation to have available during the meeting. Detailed notes will be taken, and which will be used to compile the contents of the client's binder.
Taming the Turmoil Before It Happens
- The Interview process with client includes:
- Obtaining personal information including medical and personal contacts
- Discuss final wishes (who should be contacted, military affiliation, life insurance, funeral arrangements)
- Collect information about dependents (name, relationship, contact information, date of birth, location of vital records, health information)
- Record information on important documents (driver's license, passport, birth certificate, marriage certificate, divorce decree, computer usernames and passwords)
- Meet with client to obtain financial information (bank accounts; credit cards; investments; miscellaneous accounts such as frequent flyer and rewards programs; tax records; safe deposit box; mortgage, car, personal loans; and/or judgments
- If applicable, obtain information about a business they may own
- Obtain information regarding beneficiaries of life insurance policies, employer benefits, social security, retirement, veteran's benefits)
- Discuss and obtain information on personal property (real estate: residential and commercial, vehicles, heirlooms and personal effects, firearm, storage unit(s), safe, hidden valuables, pets
- Review and obtain insurance information (life, homeowner's, rental or storage, health, medicare/medicaid, dental, vision, motor vehicle
- Discuss and catalog accounts to close (credit cards, utilities, gas, electric, water, landline, mobile phone, cable/internet, online retail accounts, autopay accounts, subscriptions, memberships, library card)
- Catalog email and social media account information